Guide for Hosts

The 2025 Environment Festival (1-7 November) invites groups of community members, students, scholars and advocates to consider hosting an event as part of the festival! (as well as individually attending our conference - learn more and RSVP here).

Around the world, environmental challenges are converging in ways that are increasingly complex and urgent. The climate crisis, biodiversity loss, pollution, and resource scarcity are not isolated issues — they are part of a broader polycrisis that intersects with economic instability, social inequality, and geopolitical tensions. As these pressures mount, the need for bold, collaborative, and justice-oriented responses has never been greater. 

During our festival from 1-7 November 2025, we call on environmental researchers, students, activists, advocates and community members to come together to celebrate our strengths and successes in this existential crisis, while also acknowledging the ongoing challenges and workshopping solutions for a more sustainable and just future.

USING THE FESTIVAL TO GROW OUR MOVEMENTS LOCALLY

The festival aims to make groups working for a more environmentally sustainable future more visible to each other and to communities, and to draw new voices into the conversation.
 
TIMELINE

• Now: Plan an online or in-person event on a date any time between November 1 to 7. See the existing calendar to try and avoid clashes (but overlapping times are ok if that's what suits your team locally).
• As soon as energy permits: Create an event registration page online, so that people can find out more information and sign up to attend.
• Get your event listed as part of the 2025 Environment Festival by emailing [email protected] with your event title, date, and link to your registration page.
• Promote your event and invite and involve folks in your community and networks.
• 1-7 November: Host your event!
• Mid November: Report back to attendees and to festival organisers how the event went. If you have a recording, even better – we can help get this out to more people.

 
PROMOTION

• If you don’t have your own website, organisations like Humantix offer a way to manage event registrations and an event landing page
• Be sure to highlight that your event is a part of the 2025 Environment Festival, and please feel free to use this image in your event promotion: Environment Festival webpage banner.
• Start with why your group is doing this and why it matters.
• Include details for the event (When, Where, What, For Who, Cost) and ideally a contact person to call if people have questions. Include a way for people to sign up and what you plan to do with their information once you have it (example: you may be contacted by the event organisers for the purpose of running this event).
• Consider promoting the event on LinkedIn, Facebook, Instagram and other social media.
• The day before the event send a reminder email or SMS.

 
ON THE DAY

• Keep an eye out for new people on the day, and help them meet others and connect
• Take lots of pictures, including a group pic!
• Post pics and anecdotes on social media with the hashtag #EnviroFest2025
• Celebrate afterwards!

 
AFTER THE EVENT

• Send through any photos or recordings to the Festival organisers if you would like the content included in shared Festival communications.
• Follow up with your attendees, including any summary of what your event discussed, ways people can get involved and take action and how they can get more information on the topic.

RESOURCES

• Image for use in your promotional material: Environment Festival webpage banner.